Gmail Hints: 15 Gmail Features You Might Not Know About & How To Use Them
Gmail is the most popular email portal in the world. As per Statista, Google’s Gmail had 1.5 billion active users around the world at the start of 2021. The portal has consolidated various new inclinations in the last 17 years, such as expiration mode, password, remembering sent emails, and sending mail without an internet connection.
Here are various interesting and useful Gmail features you might not know about.
To Decrease Distractions, Mute Emails with Extensive Threads.
A prevailing email thread can be disturbing, especially if it isn’t about you. Users can opt-out of related threads in Gmail utilizing a feature. Mute is the feature. Simply open the email thread, tap the three dots in the topmost right corner, next choose the Mute option. That will archive the chat, which will outlive there even if a fresh answer arrives. Users can unmute the thread in the Archive section if they want to check something in the thread later or at any time.
Auto-Advance for a More Organized and Efficient Gmail
It might be time-taking to go into each mail and delete it. Gmail’s default configuration, which reverts the user to the Inbox after deleting each mail, provokes the problem. By enabling the Auto-advance feature, you can modify this. After removing, archiving, or muting a mail, the feature enables users to move rapidly to the next mail in the list (older or newer).
Settings > Advanced > Auto Advance Enabled > Changes should be saved.
Return to Settings > General > Accounts Select Go to next (newer) chat > Save changes from the Auto Advance menu.
Google Drive Is an Exceptional Way to Send Large/Heavy Attachments.
Gmail allows users to send attachments up to 25MB in size by default. You can, however, transfer larger attachments through Google Drive. Upload the file to Google Drive first, then attach it using the Drive icon in the Compose area.
Option for a More Comprehensive Search
Gmail is a Google product, and it is incomplete without an advanced search feature. Gmail has an advanced search feature that lets the user manage their searches based on sender, receiver, keywords, and other factors.
Click the Settings icon on the right side of the search bar to access the advanced search.
Increase Your Mail Recall Time from 5 Seconds to 30 Seconds.
Undo Send is a Gmail feature that is no longer usable. This feature enables users a 5-second chance to revive a mail by default. There is, still, an option to extend the 5-second window to up to 30 seconds.
Settings > General > Undo send > drop-down menu and select 30 from the list. Users can also decide between 10 and 20 seconds.
Gmail Nudges Can Help You Remember Essential Emails.
The idea of the Gmail Nudges feature is to suggest users reply to required mails or to follow up on relevant emails.
Settings > General > Nudges to enable it.
Submit mails to reply to and Suggest emails to follow up on are the two choices available. If you want to obtain notifications from Gmail about a reply or follow-up, enable both.
Schedule an Email
Gmail also has an option to schedule emails, this allows users to generate an email at any time and schedule it for sending later. To schedule an email, prepare an email and later choose Schedule Send from the drop-down menu next to the Send button. Decide a date and time from the options or enter your own by clicking on the Pick date and time option.
Smart Compose Is a Tool That Enables You to Draft Emails Quickly.
Gmail’s Smart Compose tool is produced to help users in drafting emails quickly. Machine learning powers it and makes suggestions as an individual type. Smart Compose is a Google Account-level setting, so keep this in mind. Any device wherever your account is signed in is modified by changes to Smart Compose settings.
To utilize it, go to Settings > General > Smart Compose.
Add an Email to Tasks Directly.
Another beneficial feature of Gmail that isn’t popularly known is the ability to create a Task directly from the inbox. To do so, simply right-click on any mail and choose to Add to Tasks from the menu.
Confidential Mode Enables You to Add a Passcode and an Expiration Date to Your Email.
Confidential Mode in Gmail gives an extra measure of security to emails and files, limiting unauthorized access to raw information. You can define an expiry date for mails or eliminate access at any time with Confidential Mode. Under Confidential Mode, you can also add a passcode to the emails you send.
To apply confidential mode, click the Confidential Mode icon (represented by a clock and a lock) > choose the expiration date and SMS passcode (if desired), and then send the mail. The end date can be set anywhere between one day to five years.
Gmail Can Be Managed Without an Internet Connection.
Offline access is also available in Gmail. That means users can read, react to, and search Gmail even if they don’t have access to the internet. To utilize the feature, directly enable it and bookmark mail.google.com. Just keep in mind that this feature is only possible in Chrome.
Open Settings > Offline > Enable Offline Mail to enable it.
Attachments Can Be Saved Direct to Google Drive and Can Be Accessed from Any Computer.
Gmail attachments can be saved in Google Drive directly. Directly go down to the attachments section and click the Drive icon rather than the Download icon.
Enable Google Translate Accessible from Within Your Gmail Account.
The Google Translate tool is available within the Gmail account. Users can have the entire mail translated into their favorite language. To do so, open the email that you prefer to translate and then tap on the three dots on the right side of the page. Select the option to translate the message. A new block will appear at the top of the message body, supporting you to select your preferred language for translation.
Create Labels to Help You Keep Track of Your Belongings.
When it comes to arranging an inbox, labels are better than folders. Although they work similarly to folders, the main distinction is that users can apply several labels to mail and then search them using the labels in the left panel. Labels can also be used to find data in an email or to keep track of a task. You can add labels for ongoing and completed tasks, such as ‘In process’ and ‘Done.’ Users can also create mails that they want to read later or follow up on.
Enable the Reading Pane to Make Larger Use of the Available Screen Space.
Use the reading pane in Gmail. While browsing or responding to emails, this keeps your inbox visible. To enter the Reading Pane, proceed to the upper right corner’s Gear icon and scroll down to the Reading Pane. You can pick from a variety of layouts there. Right of inbox or Below inbox are the suggested options.